Internship Programme 2014 / 2015 | Presidency of South Africa

Business Units

Field of Study

Division

No of Interns

Duties

Ref.No

Office of the Director-General and Secretary of Cabinet

BA degree/Honours in Public Administration/Management

Office of the Director-General

(Support)

1

• Collect and compile information on the basis of the briefing provided
• Research and prepare briefing documents for the Director-General
• Liaise with stakeholders to obtain information and support data for meetings, projects, presentations and reports • Perform any other duties as delegated

/1

Office of the Chief Operations Officer

National Diploma/BTech in Strategic Planning/Organisational Performance Management

Strategic Planning

1

• Assist with secretariat tasks related to the Strategic Planning Workshops/meetings and quarterly review sessions • Collect and analyse Branch performance reports on a quarterly basis • Assist with the compilation of the quarterly and annual Presidency Performance Information Reports
• Perform other delegated strategic planning duties and any other duties as delegated

/2

Internal Security

National Diploma in Security Management/Safety Management/equivalent

Vetting/Occupational Health and Safety

1

• Perform vetting administration and other duties relating to Security administration • Assist the OHS Officer as per the OHS Act

/3

Private Office of the President

National Diploma/degree in Public Administration/Public Management/related qualification

Support Services

1

• Assist with general office administration duties, eg making bookings, arranging of petty cash, meeting coordination, and procurement of office equipment • Perform any other administrative duties

/4

National Diploma/degree in Public Relations/ Journalism

CD: Communications: Media Liaison

1

Make media arrangements

/5

National Diploma/degree in Research/Content Development or related qualification

CD: Communications: Content Support

1

Assist with research and drafting

/6

LLB/Bachelor of Law/related qualification

DDG’s Office

1

Assist with legal and other duties as delegated

/7

LLB/Bachelor of Law/related qualification

Advisory Support Services

1

Assist with legal and other duties as delegated

/8

Private Office of the Deputy President

Honours degree in Economics/Politics

Research Drafting and Speech Writing

1

• Conduct research on multiple topics such as political issues and demographic trends • Draft speeches, messages and statements and produce any other content that may be required by the Office of the Deputy President • Liaise with various stakeholders within and outside Government to obtain information required for the Deputy President’s engagements • Understand clients’ thinking and speech to recreate their distinct voice in written format and any other duties delegated

/9

Personal Support Services

1

• Provide administrative support to the Directorate • Track submissions • Draft correspondence and registers • Handle logistical arrangements for the Unit
• Liaise with internal and external stakeholders • Draft routine correspondence and reports • File documents and maintain a correct filing system and any other duties delegated

/10

DDG’s Office

1

• Provide general administrative support to the Office, inter alia, correspondence management, typing of documents, drafting of agendas and taking minutes for meetings, planning, filing of documents, and tracking budget expenditure for the Office • Support integrated policy development and implementation • Monitor and evaluate the implementation and outcomes of policies and programmes and the implementation of the Planning Framework • Prepare analytical reports and review research reports, including providing support and analysis to the work of the Deputy President • Perform any other duties delegated

/11

The Ministry for Performance Monitoring and Evaluation

National Diploma/ degree in Public Administration/ Management/ Office Management and Technology/ Secretary

Minister: Performance Monitoring and Evaluation

1

• Assist with general office administration duties, eg making bookings, arranging petty cash, meeting coordination, procurement of office equipment • Perform any other administrative duties

/12

Deputy Minister: Performance Monitoring and Evaluation

1

Assist in providing general secretarial support

/13

National Diploma/degree in Youth Development/Social Science

Youth Desk

1

• Undertake administrative duties
• Support the Director in Youth Development Programme activities
• Handle enquiries in Youth Development directed at The Presidency • Provide logistics support

/14

Cabinet: FOSAD Secretariat

National Diploma/degree in Public Administration/Social Science

FOSAD Secretariat

1

• Assist with the administration
function for Cluster meetings, FOSAD workshops, and Management meetings • Fill in documents • Make logistics arrangements • Perform general office administration

/15

National Planning Commission

National Diploma/degree in Governance

National Planning Commission

3

• Conduct research • Compile presentations • Support senior experts at stakeholder engagements

/16

Strategy and Operations

National Diploma/degree in Finance

Spousal Support

1

• Fill in and compile financial documents for the unit • Perform any other Finance-related matters of the unit

/17

Protocol and Ceremonial Services

National Diploma/Bachelor’s degree in International Relations/Political Sciences

Ceremonial Services

1

• Provide general administrative
support such as photocopying, faxing and filing of documents • Assist with procurement-related duties such as obtaining quotations and doing follow ups • Update the register of National Orders Nominees • Liaise with internal and external stakeholders to obtain records and other information • Assist with the preparation of major events
• Make travel arrangements, and process subsistence and travel forms

/18

National Diploma/degree in Administration/International Relations

Protocol

1

• Provide general administrative support to the Unit, inter alia, making travel arrangements for Protocol Officials, typing, photocopying, faxing, filing of documents, ordering stationery and tracking expenditure • Liaise with internal and external stakeholders
• Assist during the preparation of major events • Make travel arrangements

• Provide general administrative duties

/19

Events Management

National Diploma/degree in Events Management/Public Relations

Events Management

1

Assist in events planning, sending out invitations, and chasing up RSVPs
• Write reports • Perform any other events management work as delegated

/20

Legal and Executive Services

LLB/Law degree

Legal and

Executive Services

2

Assist Legal Services as well as Executive Services in the Department

/21

Corporate Services (Accommodation and Household)

N6 Electrical/Mechanical Engineering

Accommodation Pretoria

1

• Perform minor electrical maintenance such as replacing of bulbs, detecting of faults, plumbing and carpentry • Ensure maintenance of air-conditioners
• Perform any other duties as executed

/22

National Diploma/BTech in Hospitality/Catering

Households (OR Tambo House)

1

• Cook • Provide stewarding • Perform stock taking • Carry out menu planning

/23

Business Units

Field of Study

Division

No of Interns

Duties

Ref.No

Information Technology

B degree/National Diploma with specialisation in User Support/Support Services

Information Technology

3

• Maintain, manage and provide computer equipment support to The Presidency users

/24

B degree/National Diploma with specialisation in Software Development/System Analysis

Information Technology (PTA)

1

Perform Software development, system analysis and database design

/25

Human Resource Management and Organisational Development

National Diploma/BTech in Human Resource Management

Human Resource Operations

(Conditions of Services)

1

• Oversee Conditions of Service
• Capture HR data • Perform any other Conditions of Service-related matters

/26

National Diploma/degree in Public Administration/Office Management/Knowledge Management

Registry

1

• Perform all Registry administration

/27

National Diploma/BTech in Labour Relations/Industrial Relations

Employee Health, Wellness and Labour Relations

1

• Collective bargaining • Assist with employee discipline, discharge and grievances • Conduct employee misconduct internal investigations
• Perform any other Labour Relations duties

/28

National Diploma/BTech in Human Resource Management/Public Administration/Management

Organisational Development

1

Perform all generic administrative duties linked to the OD and JE unit, inclusive of registry and database management for the OD & JE section

/29

Chief Financial Office

National Diploma/BTech in Financial Management/Budgeting/Cost and Management Accounting

Budget Office

1

• Capture the budget • Prepare in-year monitoring • Assist in the preparation of the financial statement • Update expenditure report

/30

National Diploma/degree in Office Management and Technology/ Administration

Chief Financial Office

1

• Conduct maintenance, administration and application of the document checklist before submission to CFO for signature • Communicate non-compliance with the document checklist to the relevant line function • Follow up/track documentation and action requirements as required by the CFO
• Assist with Senior Secretary • Draft basic reports/documents for the CFO

/31

National Diploma/degree in Accounting/ Financial Management

Finance Sections

(Interns will rotate within the two units in the Finance Section)

1

• Payments LOGIS, payments S&T, debts, PERSAL, TAX, SYSCON, revenue, bank account, petty cash, cashier
• Perform other financial administration duties

/32

Legal degree

Contract Management

1

• Perform vetting, review and drafting of basic contracts (Service Level Agreements, memorandum of Agreements and Memorandum of Understanding • Monitor contracts throughout the life cycle • Monitor and maintain the Contract/Service Level Agreement register • Draft monthly reports on status of contracts

/33

National Diploma/degree in Internal Auditing/Finance

Financial Internal Control

1

• Ensure document control – receive financial documents from finance (batches) and ensure safekeeping of documents • Perform financial inspection – petty cash and assets verification, pre-audit check of batches to ensure that all documents received from finance adhere to departmental policies, procedures and other related prescripts (TR & PFMA)

/34

Supply Chain Management

National Diploma/degree in Supply Chain Management/Transport Management/Purchasing Management/ Logistics/Asset Management

Assets/Acquisition

Payments/Orders/Transit and Warehouse

3

• Assist in the audit on assets in the office • Administer the movement of assets • Receive and barcode assets
• Conduct administration of cell phones and other assets-related duties
• Capture suppliers on database
• Request quotations • Evaluate quotations in terms of PPR of 2011
• Process all payments within 30 days
• Capture external requisition to generate requisition number • Create item control number • Register new service providers on online procurement integration on CRD • Register external memos in the register book • Receive goods and services from the service provider • Issue stock items to the end user • Monitor inventory stock

/35

Cape Town

National Diploma/degree in Hospitality/Facility

Accommodation and Households

1

• Coordinate household and accommodation functions • Provide effective cleaning services • Ensure arrangements for reservations of function rooms are coordinated and arrangements thereof effectively managed • Provide effective food and beverage services
• Purchase adequate cleaning supplies according to the requirements of the Department • Assist with the provision of maintenance services

/36

National Diploma/degree in Supply Chain Management

Corporate Support Services

1

• Facilitate the process to obtain operating equipment, goods, commodities or services (catering)
• Compile procurement requests
• Obtain quotes • Initiate the procurement process • Obtain authority for procurement • Procure operating equipment and commodities as requested • Ensure the preferred supplier delivers the correct items as per invoice and quotation • Ensure sound records management (filing system and case recording system) • Develop and implement customer service improvement strategies • Ensure regular interaction with suppliers to determine delivery dates and times

/37

B degree/National Diploma with specialisation in User Support/Support Services

Information Technology

1

Maintain, manage and provide computer equipment support to The Presidency users

/38