Internship: Project Secretariat | CSIR

Management Services – the services division of the CSIR – has a vacancy for an Internship. The incumbent will be responsible for assisting in providing secretarial and administration support to the project managers, project teams and steering committees.

Key responsibilities:

• Assist in arranging logistics for the meetings and workshops (venues, refreshments, etc.).
• Assist in producing various documents accurately, timeously and in accordance with the specific needs for which the documents are required, and formatting minutes and other documents from rough drafts using diagrams, flowcharts, graphs, etc. Ensure that the documents are error free in terms of grammar, spelling and formatting.
• Perform data capturing independently for cross functional and multiple teams.
• Ensure effective electronic and manual filing of documents.
• Assist in arranging workshops and stakeholder meetings, including corresponding with project managers, providing meeting details, booking meeting rooms, arranging refreshments, etc.
• Assist in preparing and circulating project documents such as agendas, minutes, reports and information for meetings (steering committee meetings, project status meetings, workshops, etc.).
• Assist in drafting agendas for meetings and/or taking minutes in line with the specific meeting purpose and objective.
• Assist in keeping record of all contracts, subcontracts, routing forms, etc. (use DMS where applicable).
• Assist with general office support and other ad-hoc functions.

Qualifications, skills and experience:

• At least a certificare or diploma in project administration.
• Understanding of MS Project, power-point, word and excel will be an added advantage
• Project administration and secretarial skills.
• General office management.
• Ability to meet deadlines.
• Interpersonal skills.

TO APPLY CLICK HERE

Closing date: 28 March 2014

PLEASE NOTE THAT FEEDBACK WILL BE GIVEN TO SHORTLISTED CANDIDATES ONLY.

Should you experience any problems in submitting your application, please contact the CSIR Recruitment Centre at [email protected]. Please do not submit your application to this mailbox.

 The CSIR gives preference to candidates who meet the job requirements and who will add to the cultural and gender diversity of the organisation. By applying for this position at the CSIR, the applicant understands, consents and agrees that the CSIR may solicit a credit and criminal report from a registered credit bureau and/or SAPS (in relation to positions that require trust and honesty and/or entail the handling of cash or finances) and may also verify the applicant’s educational qualifications and employment history. The CSIR reserves the right not to appoint if a suitable candidate is not identified.

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