Department of Higher Education 2018/19 Internships

CFO

·       Assists with coordination and monitoring of funded

Project.

·       Serve as a secretary for projects meetings

·       Compile submissions , Reports and Memos

·       Assist with oversight, Monitoring & Evaluating and compliance reports

·       Assist in compiling and analysing financial reports.

Development Studies, Accounting

CFO/2018/01

·       Assist with preparations of financial reports on

Departmental Development fund.

·       Generic front office management and reception services, filing, records management and administrative functions.

·       Perform ad-hoc duties as maybe delegated from time to time in the directorate

Administration, Accounting.

·       Assist with planning and execute audits

·       Assist with the design of audit programmes

·       Assist with compliance verification/testing and monitoring.

·       Assist with performing ad-hoc tasks relevant to compliance.

·       Capturing journals on BAS

·       Processing PTMS on PERSAL System and BAS

·       Processing of expenditure transactions; processing of debts transactions; Payroll management; Cash flow and budgeting

·       Provide financial and administrative support to projects.

·       Sourcing of price quotation

·       Processing of orders and payments

·       Filling of Supply Chain Management documents

·       Ordering, Travel and Accommodation, Logistics, Transit, Receiving of requisitions, selecting suppliers from CSD (Central Supplier Database).

Public Admin, Supply Chain, Asset Management, Finance

Planning

Policy & Strategy

·       Desktop Research, Report Writing, Recording Minutes and Management of research projects

·       Logistical Planning,  Secretarial Support and

Administrative Support

·       Conduct internet researches

·       Undertake literature reviews

N Dip/Degree: Public Admin

·       Assist with the maintenance of various CDS projects budget

·       Assist with analysis of  financial information for CDS

·       Assist with the management of CDS assets

·       Assist with the development of APP’s for Career

Development Services and Open Learning.

·       Provide Office Administration

·       Provide secretariat services

Mathematics.

·       Provide logistical support to meetings, compile agenda, take minutes and arranging refreshments

·       Assist with legal advisory services, drafting of legal documents and legal research

·       Manage small projects and assist with development of information standard

·       Provide secretariat services in the directorate meetings

·       Perform ad-hoc duties as maybe delegated from time to time in the directorate

Management, Public Admin

·       Assist with the necessary logistical and programmatic preparations to receive and host local and international guests

·       Perform general tasks as and when requested by the

Deputy Director and Assistant Director

·       Assist the personal assistant with ensuring the Director’s

office operations are carried out efficiently

Politics

Equity

·       Assist in the development and compilation of the department annual performance plan

·       Assist in collation of strategic and performance inputs from Branches

·       Assist with facilitation provisioning of stationary and office equipment

Public Admin

University Education

·       Assist in one or more of the sections dealing with earmarked grants i.e. infrastructure, clinical training , vat

science, HDI development grant

·       Assist with the evaluation of clinical training grants reports from universities

·       Assist with submissions to release funds

·       Provide administrative support in the office of the DDG, including the following:

–        Conduct research on the HE System

–        Support various research projects

–        Report writing and develop briefings

·       Information Management

·       Production of Certificates.

·       Evaluation and annual reports

Sciences

Policy

·       Capturing registration information into a relevant database

·       Sorting evaluated qualification in alpha numerical order

·       Arranging travelling and accommodation for the manager

Public Admin

TVET

·       Project Support, Prepare for meetings, Review Reports, Compile Reports, Office Support, Filling, Record Keeping, Writing Minutes

·       Budget planning , Management, Monitoring and

Reporting

·       Financial statement analysis and reporting

·       Funding norms development and implementation

·       Assist with the management of data collection processes

·       Develop and analyse data and compile reports

·       Assist with the management of the cash flow statements of the Directorate

·       Assist with the processing of S&T and cell phone claims.

&Econometrics

·       Administer and monitor the directorate’s financial

system in line with the Department financial system in order to ensure that the directorate finances are maintained in an accurate and timely manner

·       Provide office administration support to the Directorate, including filing, tracking and processing of documents

and correspondence.

·       Organise and Coordinate meetings, conferences and travel arrangements.

Management

·       Database management for the Chief Directorate

·       Compile and submit travel claims, cell phone claims, subsistence and travel claims.

·       Assist with the management of the filling system of the Directorate and retrieval of document as and when required

·       Provide administrative support to the Directorate in order to ensure that the Directorate’s administrative functions are performed well.

Database Management, Business Studies

CORPORATE SERVICES

Service

·       Respond to enquiries/queries through Call Centre, fax and email.

·       Assist to manage DHET social media platform

·       Office administration ( i.e. Couriering Branding bookings for travelling’s, Procuring stationary,  procuring communication equipment , Procuring Branding.

·       Assist with the monitoring of internal communication platforms (i.e. notice board monitoring)

Graphic Design, Journalism, Marketing Management

·       Provide transversal system (BAS, PERSAL and LOGIS)

support

·       Assist in the administration of the entire Microsoft network environment

·        Installation and maintenance of network infrastructure and software

·       Assist with the management of transport, GG vehicles and other facilities management duties

·       Render effective and efficient registry services

·       Payment of private and state owned  and municipal services

·       Prepare document and files for filing including opening and closing of files

Management, Project Management

Development

·       Assist with the coordination of Recruitment and

Selection processes i.e. capturing applications, shortlisting and interviews.

·       Assist with capturing of information on the PERSAL SYSTEM

·       Assist in coordinating Internship, Security Learnership

and WIL Programme

Development, Public Administration, Records/Office

Management

PERSAL System and Departmental spread sheet e.g. (Performance agreement , Quarterly reviews and Annual Assessments

·       Assist with the bursary audit process and capturing of applications on database

·       Quality checking of all PMDS documents to ensure compliance with Departmental PMDS Policy for employees

·       Assist with administration and coordination of  Skills

Development unit

·       Assist with counselling and referrals

·       Assist with advocacy of EHW programmes and services

·       Assist with the Psycho-Social Intervention

·       Assist with handling of grievances and misconduct

·       Assist with coordination of collective bargaining and negotiations

Admin / Secretarial, Psychology/ Wellness

CS/Chief Director HRM&D

·       Risk Management or fraud Prevention activities, Secretarial function of the risk Management committee

and administration support

·       Generic front office management and reception services, filing, records management and other ad-hoc administrative functions.

·       Handling of confidential documents and Responding to enquiries.

·       Assist with incoming and outgoing of correspondence

·       Scan files and Hyperlinking of documents.

·       Administrative support

Management Assistant,  Risk Management, Auditing/ Accounting/ Forensic Auditing

SKILLS DEVELOPMENT

·       Assisting managers with projects administration

·       Assisting Directorates with office administration duties

·       Sorting of data from SETAs, UoT’s and TVET

·       Managing the incoming and outgoing of data to stakeholders.

·       Assisting with compilation of claims

·       Assist to design relevant audit procedures for planned audits.

·       Assisting with execution of audits as per the internal audit plan, in accordance with internal audit methodology and International Standards of Internal

Audit.

·       Assist with the conducting of legal research and provide legal advice including drafting legal opinions

·       Assist with ensuring compliance to risk management policies, procedures and systems

·       Update the risk register, compliance report and central litigation and investment register.

·       Assist with maintaining of accurate weekly timesheets and monitoring hours spend against available budget and provide regular reports.

Project/Financial Management, Information

Technology, Legal Assistance, Communication, Public

Relation, Data Capture, Supply Chain Management, Auditing, Management Assistant, Research

·       Assist with the marketing and communication strategies

·       Coordinate NSA advocacy activities

·       Assist with the management of Social Media Platforms.

·       Assist with the coordination of NSA events

Marketing/Communication

CET

Development and Assessment

·       Assist with the monitoring and report on CD Budget

·       Arrange, prepare for and record proceedings of meetings

·       Assist with procurement and logistics

Mpumalanga, Limpopo, F S, KZN & Gauteng).

·       Office management and administration support

·       Assist the CETC directorate with distribution, collection and capturing of annual and snap surveys.

·       Assist the CET directorate procurement matters

Resources Management, Finance, Town Planning/Quantity Surveying, Information Management, IT Specialist, Accounting, Data Management, Management Assistant.

·       Assist in the administration of the entire Microsoft network environment

·        Installation and maintenance of network infrastructure

and software

·       Assist with preparations for financial reports

·       Processing of expenditure transactions; processing of debts transactions;